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What is a wedding invitation insert card?

10/30/2020

Most people know “invitation” and “RSVP” but “insert” is one term that many people don’t understand. An invitation suite will include 1 invitation and RSVP but can include 1 or more insert cards. Let’s dive into inserts and why you need one (or 2…. or 3…. or more.)
An insert card is for any information you need to convey to your guests in order for them to attend your wedding. You should assume NOTHING and include everything your guests need to know. Just because something seems obvious to you doesn’t mean it shouldn’t be included. All the information needed to attend should be included in the invitations. Information to include may be:

Your wedding website- All the information included in your wedding invitation should also be on your wedding website as well as links to hotels (if needed) and your registries. Be sure to include the web address on an insert card in your suite.
Reception details- Is your wedding at a different location than your ceremony? Is there a time gap between the ceremony and reception? Are you having a cash bar? What is the parking situation like at your venue(s)? All of these should be answered on a insert card, especially if your ceremony and reception are at different venues.
Directions- This is one insert that people tend to want to skip. In a word with Google Maps you my think people can get to our venue(s) without a problem but it is still best to send directions, especially if cell reception can be spotty at your venue or there are multiple entrances. Ask your venue if they know of any problems with directions. They can tell you what you need to know for your direction insert card.
Hotels/Travel- Are a lot of guests traveling from out of town or are you having a destination wedding? If so, it is helpful to give them some guidance on where to stay. Some people choose to reserve a hotel block of rooms to lock in a special rate for their guests. Another recommendation to put on an insert card is the closest airport to where your wedding will take place. This again may seem obvious but if guests have not traveled to the area before it is helpful to mention the airport, especially if there are multiple airports in the area. Any information related to out of town guests attending your wedding should be included on an insert card.

You may notice I did not mention registry information being on an insert card. By etiquette, registry information should not be included with your invitations. Some people choose to include it but your wedding website is the best place for registry information.
All the information needed for your guests to attend your wedding should be included in your invitation suite. Your invitation suite should make it as easy as possible for your guests to attend.
Keywords: wedding, wedding invitation, wedding invitation suite, invitation design, wedding invitation insert card

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2020 Willamette Valley Wedding Professionals Showcase at Log House Garden at Willow Lake

10/14/2020

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Chalk board welcome sign to the WVWP Wedding Showcase at Log House Garden

This years’ event took place on Sunday, September 20, 2020. This was the third year of this event and once again was hosted at Log House Garden at Willow Lake in Keizer, Oregon. There were over 25 professionals there to meet couples and help them plan their wedding.

Reception area st Log House Garden at Willow Lake being set up for the Willamette Valley Wedding Professionals Wedding Showcase

2020 has been a year to remember…. And not for good reasons. Even with the COVID-19 Pandemic we decided as a group to move forward with the showcase and to be sure to follow all safety precautions in place. Our showcase was scheduled for Sunday, September 13 but unfortunately less than a week before the showcase the Willamette Valley was hit with wildfires. There were evacuations of many people, including some of our professionals in our group. The decision was made to postpone in the interest of respect for the safety of all vendors and guests to the following weekend.

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While the showcase this year looked much different than previous years it was still very successful. We had over 150 people come visit us. And the sun was shining!!!! The last 2 years we have been in a downpour for most of the show. The smoke had cleared from the wild fires as well so this was the first day in almost 2 weeks we were able to see blue skies in the Willamette Valley.

Thankfully, Caroline with Events Planned Perfectly was able to take the helm and steer this event toward success! Without her hard work and dedication to making this event not only possible but great would never have happened.

Guests meeting with vendors at the 2020 Willamette Valley Wedding Professionals Wedding Showcase at Log House Garden at Willow Lake.

Every year there is a charity we choose to give the proceeds from the show to. This year, due to the wildfires happening just before our show we decided to donate to The Red Cross Cascades Region. They did wonderful work for all those evacuated (people and animals) and it was an easy decision to decide to donate to them. We were able to donate $500 to them to help.

Guests getting samples at Adams Ribs at the 2020 Willamette Valley Wedding Professionals Wedding Showcase at Log House Garden at Willow Lake.

Thank you to all the professionals and guests who made this day so special! Until next year….

Check out all the professionals that were at the showcase. All photos by Stunning Portrait Photography